Job Description

We are seeking a Meeting Coordinator for a very important client.

• Stand, greet, and welcome all clients to the Client Center throughout the day. Escort clients to the appropriate meeting room or space, offering coat room and bag check services to enhance their comfort
• Assist, tend to, and anticipate guest needs on the floor, ensuring a seamless and pleasant experience for all visitors
• Work closely with Client's internal and external partners, including catering, security, audio-visual, events, and facility teams, to ensure smooth operations and exceptional service delivery
• Manage essential front desk functions, including answering phones, promptly returning emails, reviewing and analyzing meeting room requests, and understanding the schedule of events taking place
• Join Event Planners on pre-conference calls for events, assist with data entry, and support the execution of events, ensuring all details are meticulously managed
• Check meeting rooms to ensure that catering, audio-visual, and room setups match the Banquet Event Order (BEO), guaranteeing that all client specifications are met
• Master the usage of EMS (Event Management System) to detail reservations, review incoming requests, and manage all event logistics efficiently
• Understand meeting room capabilities and catering offerings to provide informed assistance to clients and employees
• Take the lead in planning and coordinating small events, ensuring that all logistical details are handled with precision and that the events run smoothly

What are the top 3 things you look for in a candidate?

• Experience, Strong Communication Skills & Problem Solving/Adaptability

What specific work experience (or skills) would stand out on a resume?

• Customer Service (hospitality Industry), Catering & Audio Visual

What does a “typical” day look like in this role?

• A meeting coordinators typical day involves a variety of tasks focused on logistics and execution of meeting and events. This includes everything from scheduling space, coordinating with vendors and ensuring smooth operation during the event.

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