Job Description

Job Title: Administrative Assistant

Location: Onsite - Santa Ana, CA
Job Summary:
The Administrative Assistant will support the day-to-day operations of the organization by providing administrative and clerical support to managers and staff. This role is essential to ensuring smooth internal operations and exceptional customer service. The ideal candidate is organized, proactive, and able to manage multiple responsibilities in a fast-paced environment.

Key Responsibilities:
Collaborate with managers and team members to ensure administrative tasks are completed efficiently and accurately.
Provide front-line customer support, including handling incoming calls and addressing customer inquiries and complaints professionally.
Perform general clerical duties including data entry, filing, photocopying, and maintaining records.
Assist in training new employees and supporting onboarding processes.
Help coordinate and schedule meetings, appointments, and internal communications.
Support management with various operational tasks and special projects.
Prepare and process documents, reports, and other paperwork as needed.
Monitor office supplies and place orders when necessary.
Ensure the workplace remains organized and well-maintained.
Qualifications:
High school diploma or equivalent required; associate's or bachelor's degree preferred.
Proven experience in an administrative, operations, or customer support role.
Strong communication and interpersonal skills.
Excellent organizational and multitasking abilities.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Ability to handle confidential information with discretion.
Positive attitude, attention to detail, and a strong sense of initiative.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Job Tags

Part time, Local area,

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Administrative Assistant (Santa Ana) Job at Vaco by Highspring, Santa Ana, CA

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