Job Description

We are looking for a part-time Administrative Assistant to join the team! This is a contract, part-time position that is 100% on-site in San Francisco, CA.

Responsibilities:

• Serve as the first point of contact for visitors and employees, ensuring a professional and friendly reception experience.
• Manage incoming and outgoing mail and packages, ensuring timely distribution.
• Provide general administrative support to executives, including scheduling meetings, faxing, scanning, and ordering lunch, as needed.
• Manage badge access for employees and visitors.
• Schedule and manage conference room bookings, ensuring seamless coordination.
• Organize and maintain office supplies inventory and office equipment, as needed.
• Ensure reception, common, and meeting areas are well-kept and tidy.
• Perform general office clerk duties and errands.
• Ensure confidentiality of all appropriate communications and documents.
• Support additional administrative tasks as needed.

Requirements:

• A high school diploma is required ; a college degree is preferred .
• 1-2 years working experience in a fast-paced environment is preferred .
• 1 year of experience in front desk operations /administrative roles is required .
• Strong organizational and multitasking skills with a keen attention to detail.
• Exceptional verbal and written communication abilities.
• Focus on customer service at all levels.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling tools.
• Ability to work with discretion and maintain confidentiality.
• Strong problem-solving skills and a forward-thinking, adaptable mindset.

Details:

• This is a contract, part-time position that is 100% on-site in San Francisco, CA .
• You must be able to work on-site in our San Francisco office.
• Schedule: Monday - Friday; 4 hours a day; exact hours to be determined (morning/early afternoon).
• Location: San Francisco, 94111
• Pay: $20-22/hr. (weekly pay)
• This is a W-2 position. No B2C/C2C. No Sponsorship. No Relocation.

Malone is an Equal Opportunity Employer.

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